thanks MOM2m&a
We might end up doing that . but right now all we can do is try do our best to raise the money. We caculated that each child would have to pay dues of $30.00 to cover the expenses. I am in the process of writing a letter to the parents saying that if we don't get help we will cancel all activities.
thanks again for your comments.

[ 02-23-2006, 10:35 AM: Message edited by: PRESIDENT NEEDS HELP ]

It looks like you have done everything you can to make these outings for the 5th grade work. Unfortunately, it also looks like they will have to be cancelled due to the parents. It's sad, but blame it on the parents and don't feel guilty.

I would send a letter home with each child explaining that the whole thing is cancelled because you didn't get volunteers and couldn't raise enough money to pay for either event. Either the parents will care and respond or they won't care and you won't hear anything.

Your alternative is to just figure out the cost per child and ask for the parents to pay the cost out right. Unfortunately, those kids that don't have parents willing to pay won't be able to participate.

What do you do when you have sent letters home by the children giving even the smallest detail? When you only need six volunteers and don't get any? When most of the numbers you call are the wrong numbers or the parents who haven't changed their numbers don't get back in touch? When you leave two call back numbers and zilch, nadda? When you have tried to do what you can on the smallest of budgets and can't get other parents to help with two events that are for their children? When the trip is 2 1/2 hours long and the dance is on a Friday at 6pm and you still don't get a response where do you go from there? I understand President's predicament. If you have laid everything out and no one is responding do you keep trying because the children want it or do you just drop it and when the parents ask why nothing is being done as far as the activities are concerned, tell them that since no one wanted to participate we had to drop it. Two people should not have to be responsible for getting the money together and planning with no help. If the planning is done because no one wanted to do that part half the duty is done. If all is needed from you is basically a few dollars and your child has two supervised activities then there really shouldn't be a problem at all

WE ALSO SEND HOME A FLYER ASKING FOR VOLUNTEERS T
TO HELP WITH THE BAKE SALE. NO REPONSES AT ALL
THANKS MYKIDSMOM

WE SEND A LETTER HOME EXPLAINING WHAT WE WANTED TO DO FOR THE CHILDREN. THE LETTER WAS DETAIL WITH THE PRICES OF ALL ALL ACTIVITIES AND HOW MUCH MONEY WE WOULD HAVE TO RAISE. IT ALSO SAID THAT IF WE HAVE FUNDRAISERS THEY WOULD NOT HAVE TO PAY DUES.

This is a tough one and fustrating at best! Were I am at the disadvantage is I don't know what you talked about in the information that was sent home to the parents. I read you had a meeting and one awesome parent came.
Is it too late to regroup and this time have a sign-up list of were volunteers are needed and what kind of time would be involved? I have to confess, for me the not knowing what needs to be done and being asked to just come can be either scary or unappealing. In my situation I have two preschoolers still in tow so I need to be aware of what I am signing up for as I need to make sure I can have them with me. Then there is the working parent view of I've spent hours at my job and now you need me for what??

Don't lose all hope just yet, let's see how this can be done smarter and better.