The school my son goes to now has a disclaimer that basically says no sharing of information, no solisitation. Like you can't start calling people or e-mailing people you don't know for personal reasons.
This has not been a problem that I know of at our current school but at the last school my son attended they had trouble with some parents sending out e-mails to people they did not know trashing decisions the principal had made. The whole thing got crazy, PTA members quiting, lots of parents upset.
Tech-NO- We have a small note on the inside cover that states the following:
Names, addresses and phone numbers appearing in the directory have been printed with the permission of the parent / guardian for information only and should not be used for any solicitation purposes.
Information is provided only on those students who responded to the school PTO directory information sheet; therefore not all students in each grade at this school are listed in this directory.
SJmom and others....how may your directory be USED by the parents,,do you have a disclaimer at the bottom that says, not for business purposes, or some other such line? we have nothing, some people use it to pass jokes, and then the receivers complian to the PTO they dont want to receive jokes and such! and theyve gotten other complaints too about content. sometimes technology complicates life and sometimes people complain to the wrong entity. but anyway, just curious if you have any disclaimers or can your directory be used for anything by parents (assuming they have common sense of course).
Our directory starts as a tab-delimited file from the district's computer. Our directory chair formats the data, makes mods as requested such as adding an unlisted phone number. She moved the raw data into MSAccess and went from there. Making a directory in an efficient manner requires a bit of technical savvy, but in this day, no one should be hand-typing the directory info. I'd be complaining a blue streak, too!
My daughters school has 1238 kids in her school.
I volunteered to do the directory this year but someone else was chosen instead. She complained a blue streak about all the typing that needed to be done. Had I been allowed to do it, I would have handled as follows:
Note going home to each family where they sign off on approval to publish their info.
Once received and names noted in long spread sheet in one column. Then ask the school to create a relational database and compare your list to theirs, add fields appropriate, like parents names, addresses, e-mails, phones, classrooms in separate columns and burn spreadsheet to disk.
Now you have only the data from families who have approved publishing and all the personal data is also captured. You have not been privy to any other private or unapproved student information. You can then format the data however it works best.
Of course, you would need to do this at school with the clerical help of the secretary but it would save hours and hours of mind numbing data entry.
