Chariperson: Is responsbile for all that happens in the Auction. She coordinates all the committee chairpersons and helpers. She inventorys and codes all the baskets and items. SHE's THE BOSS!
Co-Chairs: Help Chairperson in any way. All attend monthly Auction meetings, submitt ideas and help inventory, set up, clean up, decorate and so on.
Adversting: Is in charge of getting businesses to donate money in return for theie business cards to be in the booklet adversting their business. We charge $25.00 per business card. She's also in charge of getting the word out about our auction through, newsletters, radio stations, signs throughout the district, newspapers and we're even taking out a billborad by the highway this year.
Reservations: In charge of making sure everyone is assigned a number, taking the money, placing people at the tables and letting us know how many we have attending.
Decoartions: Purchasing the decoartions and decortaing the tables. This years theme is a 1930's swinging ball.
Food: Finding a caterer that will set up, serve, and clean up
Drinks: Providing refreshments
Desserts: Having parents voulnteer to bake for the auciton
Soclication: Having business donate items such as gift certficates and etc.
Check in: Giving everyone there Auction booklets and numbers
Check out: Processing there items and collecting money.
Set up: Setting up tables and items before the auction
Clean up: Cleaning up
Basket Coordinator: In chare of making sure each class has a basket to be sold and has items to fill it.
I think that's about it. Let me know if you need more information on anything.
Food
Desserts
Drinks
Adversting
Solication
Decorating
Check in
Reservations
Check out
Set up
Clean up
Basket Coordinator
Auction Booklet
Auction Chairperson to run things
3 Co Chairs to help her
How many different chairpersons do you have and what are their responsiblities for a silent auction? Some that I can think of
1. chairperson
2. Food Chair
3. Raffle Chair
4. Ticket Chair
5. Finance Chair
6. Tally Chair
7. Solitication Chair
8. Decoration chair
9. Basket Chair
10. Volunteer Chair
If you have or have not used any of these please let me know the pros and cons. We have a small school of roughly 144 students. We are adding 4th - 6th grade so our silent auction is our biggest fundraiser to help start the new grades. Our past auction cleared $21K but we had a lot of parents bid alot plus we are a private school. Please feel free to email me This email address is being protected from spambots. You need JavaScript enabled to view it.
