I am the 2004-05 Secretary for the PTO.
I need some advice for establishing a news-letter, and organization of minutes.
We are starting from scratch.
Thank you, :confused:

You could say you are the most overlooked part of the Executive Board!!

Seriously, Our bylaws state that the Secretary keeps minutes, prepares official list of voting members, and prepares notices. (very simplified here).

Good Luck!!

Here are a couple of descriptions. Depending on your particular group, some of the duties may vary. For instance, some secretaries do the newsletter. Some are in charge of the mail. As an elected officer, you are also probably a Board member.

The Secretary shall:
1. Keep the minutes of all general meetings and all meeting of the Executive Board.
2. Conduct correspondence and perform all other duties assigned.
3. Help recruit committee chairpersons for all vacant standing committees of the board.
4. Keep the calendar of events for the PTO and distribute information as necessary for publication in the media.


Here's description we use for recruiting on our nominations form:

Secretary - Keep the minutes of all general meetings and all meeting of the Executive Board; prepare correspondence and perform all other duties assigned; maintain master documents on school computer; help recruit committee chairpersons for all vacant standing committees of the board; keep the calendar of events for the PTO. (Effort: 3-4 hours per month, includes attending meeting and typing up minutes)

Hi all!, I am a first year HSA officer ( secretary) and we are having an open house and the HSA members have to stand up and introduce ourselves, the only problem that I have is that we have to describe our position in the HSA ( secretary ) and I have no idea what to say besides that I type up the minutes, any ideas, please I am desperate!

Thanks