Mom2Punkin;137053 wrote: Our Pres, VP, treasurer and school secretary are authorized signers for our account. Two signatures are a must - we will also allow the principal to sign only if one authorized signer is available. His name is not on our acct..
How can the principal sign a check if he is not authorized on your account?
Also, our bank said there are higher charges if we required 2 signature checks. Do you just pay this or do you have a special account?
Our Pres, VP, treasurer and school secretary are authorized signers for our account. Two signatures are a must - we will also allow the principal to sign only if one authorized signer is available. His name is not on our acct.
I just started using a Reimbursment/Payment Form. These will have to be submitted along with receipts. Pymt will be made within 5 business days (the treasurer works at school so people are always bugging her). Encorporated into this is what the teachers fill out for field trip monies. We have the only Special Needs classes for our city and those students went on the trips with their homeroom classes - those students weren't counted in our dollar allotment b/c nobody gave us the right numbers.
1) 2 of 3 authorized signers. In our PTO, it's Prez, Trez, and VP. No one can sign a check to themselves. Every check is backed up with a transaction form (reimbursement or check request).
2) 2 people sign every check, no matter how big or small. No exceptions and no signing blank checks "ahead". The same 2 people sign the transaction form for that check.
I recently took over as Treasurer and have been reviewing the disbursement rules for our PTO. I have a few questions if you don't mind answering for your PTO.
1) Who can sign a disbursement form? How many signatures and who should it be?
2) Do you have 2 people sign your checks? If not, have you thought about it?
