Thanks for the reminder. I haven't gotten the meeting minutes approved for our three meetings so far this year! Opps!

Mine looked like this:

XYZ Grade School
PTO Board Meeting Agenda
Month DD, YYYY
X:00pm - School Library

1. Call to Order

2. Approval of PrevMonth DD, YYYY Minutes

3. Approval of Month's Treasurer's Report

4. Committee Reports
a.
b.
c.
etc.

5. Old Business
a.
b.
etc.

6. New Business
a.
b.
etc.
Other New Business

7. Call for Adjournment

prepared by Jane Doe

I found Agenda templates but what I have ended up doing is just typing out an agenda as things are brought up during the month.

Then I go ahead and print it for use at the meeting and then after the meeting I convert the agenda to my meeting minutes.

XXX PTO 5 September 2006 Executive Board Meeting Minutes
Meeting called to order at PM
Present:

Vice President’s report by ________
1
2
3

President’s report by ___________
1
2
3

Old Business
1
2
3

New business
1
2
3

Meeting adjourned at PM
Respectfully submitted by _______, acting as secretary (because I'm the VP but until we get a secretary I'm doing both and it hasn't been that hard to do since I discovered the trick of using the Agenda create the Minutes.)

Cc: (include the names of all the people who get copies)

Does anyone have a good agenda template that they would like to share. Our group is just getting started and we will accept any help offered. Thanks