Just keep it simple and state the facts. Something like:

Notice of Election for PTO Executive Board

In accordance with our Charter, an election for all 5 positions on the PTO Executive Board will be held at the next PTO meeting on ____. If you are interested in serving on the board please notify ______ of the Nominating Committee.

Add in phone numbers and adjust as you need to.

Hope this helps

Yes I need new people for the board, my verbage is really bad. I think that should be a new postion for my board WRITER.

What kind of an election letter do you need?

Should be easy to generate a "The election is happening" note. Are you trying to solicit for people to run?

I need a copy of an election letter, has one and lost all my schools files on the computer.