The reimbursement request form is available under the Bonus Tools tab at the top of the page.

can I get the link for that?

In addition to the reimbursement request form, we also have a separate form for deposit and check request (to pay an invoice or for a mailorder purchase). They're all similar, but ask for slightly different information - just the info needed for each type of transaction.

We copy each form onto a different color 8 1/2x11 paper (yellow for Reimb, pink for check, green for deposit) and keep a stash of blanks in the office, in each committee folder, and in the treasurer's folder. It's easy then to tell someone to "pick up a blank yellow reimbursement form in the office."

We insist that every single transaction be supported by a completed form. It sounds like alot of paper, but we actually process only about 75 reimbursement requests a year. Standard forms give your financial books consistency and completeness. It's not overkill. If I had to make a choice as PTO treasurer between a computer and the forms, I would take the forms (but please don't take away my computer!).

The forms we've used should show up under the Bonus Tools....Tim???

Here's what I have. It's a version of Critter's form.


XXXXX Elementary School PTO
Reimbursement Request


Your Name ___________________________________ Phone ______________
Date Submitted __________________________
Check Payable to ______________________________________________________________
Full Address
____________________________________________________________________
(If your check will be mailed to you.)
Date Mailed ____________________


Project/Account ______________________________________

Amount $________________


Reason for Reimbursement _______________________________________________________

________________________________________________________________________

Receipt(s) totaling the amount of reimbursement must be attached.


Approved by (PTO Officer)____________________________ Date ________________

Approved by (PTO Officer)____________________________ Date ________________


For Treasurer’s Use Only


Account ___________ Check # ____________ Dated __________ Logged _________

Somewhere on this site there used to be a set of "Critter's forms." It was a bunch of treasurer related stuff. But I haven't found it since the site was redesigned. Maybe you could search around or someone else can chime in as to where they are now. But here's the info on the form that we use.

</font><blockquote>code:</font><hr /><pre style="font-size:x-small; font-family: monospace;">Check Request

Pay to the order of:

Amount of check:

Send to:

Date needed:

Budget line(s):

Reason for expenditure:

Signature of approving officer:

ATTACH RECEIPTS!!!
Checks will not be written without receipt.

Note any special payment instructions or additional explanation below:










******************************************************
For Treasurer’s use only:

Date paid: _________________ Check number:___________
</pre>[/QUOTE]Edited to add: Our form looks prettier than this, but I couldn't find a way to duplicate it within a post. But at least you have all the line items from the form on here.

[ 09-11-2005, 10:48 PM: Message edited by: mum24kids ]

Just wondering how do you handle reimbursing someone money that they put out for different activities done? I am new to this and our former PTO officers really didn't use anything. they just gave the money to the person and kept no record of it other then the check registry. I want to be safe in case of an audit.
Does anyone have a template of a check reimbursement form I could have?
Thanks in advance
Dawn