We do the same as Melissa. We do our fundraising. We do our purchasing. No Receipt, no payment.
The irony of commitment is that it’s deeply liberating-in work, in play, in love. The act frees you from the tyranny of your internal critic, from the fear that likes to dress itself up and parade around as rational hesitation. To commit is to remove your head as the barrier to your life. --Anne Morris
Melissa Constantine
Visitor
18 years 10 months ago#102363by Melissa Constantine
We pay all of the bills ourselves. And NEVER make a disbursement without a receipt of some kind. Even if we are turning money over to the school (like for field trip reimbursement) we have the paperwork to back up the check.
As for the budget, we look at it as a guide not as being set in stone. There will always be unexpected expenses that crop up. For example, our school always hands out magnets with the school calendar on it at registration. Last year the school paid for them, but this year they asked us to pay 1/2 of the cost. As long as you don't spend more than what is in your bank account, or go under a by-laws required limit, you should be OK.
I hope this is not confusing :confused: --this is what I'm trying to figure out:
If your membership votes and approves the funding of, we'll say, ten items that each cost $2,000 (so $20,000 total). Do you hand over $20,000 to the school and never see a receipt or does the school give you the invoices and your treasurer pays them directly? What if one of the items totals $2,300 instead of $2,000? What if one totals $1,300 instead of $2,000 but the total amount is still within $20,000.
We are having this debate in our PTO and I was just curious how the majority of groups handle their money. We are a private school so our situation is a little "odd". :eek: :confused: I just want to know what the rest of the world does.
