You have email.

Like Pals, we budget at a very low level of detail. Just for comparison's sake, here's a copy of our budget for this year. We have about 720 kids, 30 classrooms.

Beginning FY Checkbook Balance 12,251.42

FUNDRAISERS INCOME - NET PROFIT
Wrapping Paper 14,000.00
Directory 700.00
Carnival 700.00
Scrip 500.00
Kroger 1,000.00
Miscellaneous / Donations 800.00
TOTAL INCOME $29,951.42


Expenses

COMMUNITY
New Family Handbook 500.00
Family Movie Night 250.00
Winter Bingo Night 1,500.00 "New" Family Event 800.00

ENRICHMENT
Art Smart 500.00
Assemblies 4,175.00
Building Extras 1,000.00
Educational Materials 1,000.00
Landscaping 400.00 Principal's Reimbursement Fund 800.00 Publishing Center 200.00
Student Planners for '05-'06 1,600.00
Teacher Reimbursements 4,185.00 Theme Project 1,500.00
Miscellaneous 350.00

RECOGNITION
Donations 1,000.00
End of Year Celebration 1,000.00 Character Counts Awards 700.00
New Students 200.00 Popcorn 100.00
Safeties 800.00 Scholarships 1,000.00
Staff Appreciation 1,500.00 Student Council T-Shirts 500.00 Miscellaneous 375.00

PTO OPERATIONS
Carryover for 2005-2006 2,000.00 Copier, Paper, Postage 500.00
Hospitality/Volunteer Appreciation 300.00
State Incorporation Fee 25.00
Miscellaneous 241.42
Accounts Payable, Approved 950.00
TOTAL EXPENSES $29,951.42

[ 09-07-2005, 10:18 PM: Message edited by: Critter ]

wow, you certainluy cover all your bases.
I like the idea of itemizing everything.
Yes, we have a treasurer. WE are working together tommorrow to do the budget.
Thank you so much.

pto lisa...do you have a treasurer? It seems you would work together on this. here is a sample of ours last year:

Projected Income
Fall Book Fair $1200.00
Wolfgang Catalog Sale $5500.00
Home Interior Candle Sale $2000.00
Niagara Easter Candy Sale $2500.00
Humantees Shirt Sale $1500.00

total projected income $12,700.00

Expense budget

assemblies;0
Class Pictures:$400.00
Fall Festival:$500.00
Field Trips:0
Family Craft Night:$800.00
Grandparent Luncheon:$1500.00
Monthly Contests:$200.00
Miscellanous;$250.00
Paper:$200.00
Pals General supplies:$200.00
Read Across America:$350.00
Running Club shirts and Pizza:$500.00
StoryTelling:$100.00
Staff Appreciation:$1000.00
PBIS School Store:$2500.00
Refreshmnets for School events: $500.00
Holiday Shop Costs:$100.00
Volleyball Night:$250.00
Movie Night:$250.00
Spring Fling :$1000.00
Disco Night:$1000.00
Game Day:$1000.00

expense budget $12,600.00


Our budget is based on costs from the previous year and also takes into consideration the supplies we have, like our fall fest last year we had quite of bit of prizes left from the previuos year so we knew we didnt have a major expense there. We also had in our account about 1000.00 from the previous year , we try to spend down as much as we can. we buy alot of craft /games supplies on sale or clearance so we have alot of stuff on hand to use. If we see our first big fundraiser down then we tweak it a little, which we had to do. It is mainly to keep us a drift of what we have coming up and how we stand, if we see that we can't give something the whole amonut then we work around what we can do.

If you have a miscellanous amount for $4000.00 that is really high, as a former small business owner I woudl advice to get that amount down to like $1000.00 at the most, if you look through receipts and see that there are large amounts spent on say paper then you should have a line for that. Good luck hope this helps, someyears it works great, others it is like UGH!!!

[ 09-07-2005, 07:41 PM: Message edited by: pals ]

I am a new pres and I believe I am to be working on the budget and the agenda for our first meetin. Question is I am looking to see what others use for a budget descritpion. Ours is very vague with an item if MISC. and that is a 4000.00 line item. If you can, email me some samples and is this my job?
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Thank you.