Address these concerns at your next meeting when it is time for you to give your report. Just go back over the rules and why it is so important that they be followed. All treasurers need receipts. You are never going to find one that says they don't. If anyone present has a problem with this, then tell them they do not have to purchase things for the group. This may mean more work for you but a lot less headache.
The irony of commitment is that it’s deeply liberating-in work, in play, in love. The act frees you from the tyranny of your internal critic, from the fear that likes to dress itself up and parade around as rational hesitation. To commit is to remove your head as the barrier to your life. --Anne Morris
That's what I thought but now with the principal (who is a friend of the parent who lost the receipts) seems mad at me and the parent has written a letter basically bashing the PTO, what I find a little strange is that the parent has never even called me...she has talked to the co-presidents and the principal and probably anyone who will listen but has never called me. That to me says she is hiding something or knows she is wrong. Would you just write the check with a few signatures and a letter or something...My other concern is then will others expect the same.
We are very specific and letters were sent to all staff and explained to all members how reimbursement works. If I don't have a receipt, how do I know what you paid for it? It's not a matter of trust but accountability. You are accountable for the funds in your account and if anything isn't right, you will be the first one to go down. If said parent doesn't like this then they will either work harder to keep track of things or they will no longer purchase things to put both of you in this position.
The irony of commitment is that it’s deeply liberating-in work, in play, in love. The act frees you from the tyranny of your internal critic, from the fear that likes to dress itself up and parade around as rational hesitation. To commit is to remove your head as the barrier to your life. --Anne Morris
I've been the treasurer for several years now and recently I've have a difficult parent that has spent the PTO's money and has lost her receipts, she submitted one of our reimbursement forms explaining that she would like to be reimbursed without the receipt. Is this normal...I am really detailed and I ask that all funds that I pay out has either a receipt or an invoice...do I pay her? I believe the principal thinks I'm being too difficult but I feel I need it to cover ME, when I'm gone, I want others to know where the money went. If I pay her then do I pay eveyone who looses thier receipt?
