We do the same merge list idea with our letters. I've been including a short hand-written note near my signature. Something more informal like... "we love your restaurant, would you consider donating dinner for two?"
Let them know you patronize their store/business in a personal way. It works!
Hi Karen (This email address is being protected from spambots. You need JavaScript enabled to view it.) - I just emailed you the example I've shared with others, and hope it helps you a bit. Be sure and email Lisa This email address is being protected from spambots. You need JavaScript enabled to view it. for examples of the ones she has to share too.
I have several letters that I use to request donations for our Carnival, Winter Wonderland & Silent Auction. I would be happy to share them with you.
I suggest that you always create a form letter and then merge it with a database to create a personalized letter to the businesses that you are contacting. It really does make a difference.
Lisa This email address is being protected from spambots. You need JavaScript enabled to view it.
John McLoughlin Elementary PTSO
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This is my first year getting involved and I have not idea (and neither does anyone else at our school- new school- no PTA yet but working on it)-how to draft an appropriate letter to request donations, (money or goods) from local businesses, large companies etc. Can anyone share a sample letter with me to help me get started soon?? Thanks in advance. You can email me at This email address is being protected from spambots. You need JavaScript enabled to view it. God Bless!!!
