Hi, here is what we sent out this year, sorry the heading/address is messed up, but it is on PTA letterhead, the school didn't want us to use their letter head, it was just easier to make some up on the computer. We got pretty good response to our letter. Feel free to email me if you would like a copy of this in word that you can play with. Good luck, maggie

Dominion Trail Elementary PTA
everychild.onevoice.

44045 Bruceton Mills Circle
Ashburn, VA 20147
(703) 779-8812
Fax (703) 858-0978


Hello,

My name is Margaret Richards and I am writing to you on behalf of the Dominion Trail Elementary School PTA. Our school has 750 students and the PTA provides money for field trips, cultural arts assemblies, class room supplies and other educational materials. We are holding our first auction on October 19, 2002 to raise funds for these activities and supplies. We expect 350 people to attend.

I would like the opportunity to introduce your business to my colleagues, their family and friends. Would you be willing to donate to our auction this year? Our organization is a non profit organization under Section 501(c)(3) of the Internal Revenue Code, so your donation is fully tax-deductible. Our U.S. Tax ID number is (your number here). We will gladly display any brochures about your business at our auction. Your business will also be mentioned in our monthly newsletter.

If you are able to donate, please send the donation and the estimated retail value to the following address:

Margaret Richards
Dominion Trail Elementary School
44045 Bruceton Mills Circle
Ashburn, Va 20147

If you have any questions, please call me at (your phone number). Thank you for your consideration.

Sincerely,

Margaret C. Richards
PTA President
This email address is being protected from spambots. You need JavaScript enabled to view it.

[ 10-17-2002: Message edited by: nicurn ]</p>

I'm chairing our spring carnival and need a really good donation letter. What are some things to say or not to say in a letter. Also, is it best to use school letter head? Do we personalize each letter like:
To:_________
____________
____________
From: _______
Date:_________
or do we just say To whom it may concern:?

Thanks