A WONDERFUL PTO Mom emailed me a letter. Hope it helps all of you!
(ON SCHOOL LETTERHEAD)
Dear Business Owner/Manager,
On (GIVE DATE), (SCHOOL NAME) in (CITY) will be holding its annual (WHATEVER EVENT). Not only is it a fun night and a community building event, but also a fundraiser for (SCHOOL NAME) Parent-Teacher Group. Funds raised from this event will be used to purchase (LIST WHAT YOU PLAN TO DO WITH THE $).
Two of the most popular activities of (NAME OF EVENT) are the Silent Auction for the adults and the Children’s Raffle for the kids. Our goal for the Silent Auction is to solicit donations of interesting items and gift certificates that will be sold to the highest bidder. For the Children’s Raffle, we look for toys, games, gift certificates, etc., that the children can purchase chances for.
Would you please consider donating this year for either or both of these activities? Any donation of any size or value would be greatly appreciated!
Your donation can be sent to the school in my name:
YOUR NAME
TITLE(ie..Fun Night Coordinator)
ADDRESS
CITY, STATE, ZIP
Please fill out the attached form and include it with your donation. If possible, we would like to receive all donations no later than (SPECIFY DATE)2006.
I look forward to hearing from you soon. The staff and parents greatly appreciate whatever you can do to help the children at (NAME SCHOOL AGAIN)
Sincerely,
Your Name
Title
Your Phone Number
(PAGE 2)
(NAME OF SCHOOL) PTO
Silent Auction Donation
EVENT DATE:
Donor Information
Company Name:_____________________________________________
Address:__________________________________________City, State & Zip: _______________________________
Phone: ___________________________________
Check here if you wish your Business to be listed as anonymous “Friend of PTO,†NOT by donor’s name
Information Pertaining to Donation
Name of Donor’s Estimated
Item(s): ______________ Value: $_________________
Describe Additional Details of Donation, if necessary (restrictions, sizes, colors, etc.)
__________________________________________________
__________________________________________________________________________________________________
Signature of Donor Date
Please return this form and/or donation to:
(NAME) School
Attn: (YOUR NAME)
ADDRESS:
Phone:
Fax:
Email:
This form, when signed below by an officer of the (NAME OF SCHOOL) PTO, will serve as your receipt. The (SCHOOL NAME) PTO is a nonprofit section 501(c) 3 tax-exempt organization (Tax ID#: #######). Values of donated items have been set by the donor and not verified by the (SCHOOL NAME) PTO. We have not provided you with any goods or services in exchange for your donation.
_______________________________________________
PES PTO Officer Signature Date
