Here is one we have used(with personal info removed).
Dear Community Business,
On (fill in date) our school will be holding its (name of event). It is a wonderful family-oriented evening of games and food. Our ### students and their families will fill our school for this event.
Money raised will be used to support our (program). This fund provides teachers with money to purchase special learning materials, games, and supplies that will improve the quality of education our children receive. Our teachers have been able to add to their classroom libraries and advance our children in the areas of science and math with wonderful interactive games. Last year each of our ## teachers was allotted $$$ to utilize in their classrooms! We are very proud of the fact that our families can come together to improve our children’s education while also providing a safe, inexpensive, and totally family-oriented event.
This year we are offering a kid’s drawing for the children. They will have the opportunity to put their name in a box for a chance to take home a nice prize. If you could help us with a product or monetary donation we would greatly appreciate it. Your company’s name would be included on the prize as it is displayed in our school before the event and on the posters that will be at the sign-up table the evening of the event. You will also receive a wonderful thank you letter that you can post in your business to let the community know that you support education and family-oriented events. Many local businesses have already made donations of wonderful prizes ranging from food items to tickets to Adventureland! We hope that you will be able to join that group.
We are an IRS recognized non-profit organization and can provide you with paperwork to verify our status. If you have any questions or comments, you can contact me at or through the school at . My e-mail is and my phone number is .
Thank you for your time, consideration, and hopefully your donation.
