Hi. I am doing this for the first time. Here is what I have so far.
Dear Local Businesses;
My name is XXXXXX and I am writing to you on behalf of the XXXXX School PTO of XXXXXX, Illinois. Our school has 500 students and the PTO provides money for field trips, cultural arts assemblies, class room supplies and other educational materials to enhance our children’s education. We hold several events throughout the year including a fun fair, ice cream social, family movie nights, family reading nights, book fairs, and other fun family events to raise funds for these activities and supplies.
On Friday, October 14, 2005, XXXXXXX Elementary School PTO will be hosting a Fun Fair/Raffle as a fundraiser for the XXXXXX Elementary School. We are sure that this event will be a success with support from companies like yours. With an all volunteer staff and almost everything donated, we have very few expenses, with all of the profits going directly to the school.
To help make this event fun for participants and guests along with a successful fundraiser, we are asking for raffle and door prize donations from the businesses in the area. Your support would be greatly appreciated and would help ensure the success of our event. We would like to give your company the recognition it deserves for contributing to our efforts. In addition to posting your company’s name at the event and publishing it in our newsletter, it will also appear on our District XXX/xxxx website. We can even provide a link to your web site from there.
Would you be willing to donate to our school this year? Our organization is a non profit organization under Section 501(c)(3) of the Internal Revenue Code, so your donation is fully tax-deductible.
If you are able to donate, please send the donation and the estimated retail value to the following address: XXXX Elementary School
C/O PTO Chairman xxxxxxx
Street
City, State
Phone
If you have any questions, please call me at (XXX)XXX-XXXX. Thank you for your time and consideration.
Sincerely,
Hope This Helps
