You bring up a good point...Parents certainly can get upset (understandably) if someone walks off with their chocolate or other fundraising products.
I wanted to ask if this is a widespread problem or if you had only a few incidents last year? Sometimes you have a few incidents that get a lot of attention and it seems like a bigger problem than it really is.
The reason I am asking is you could try sending out a notice (paper or email) right before pickup day to parents in general that says "Chocolate orders are in and please let us know if you need to make any special pickup arrangements this year. We will do what we can to accommodate you."
That way, it's a shared responsibility -- parents really should let you know if they have only specific people who can pick up the chocolate.
This could work and would be a lot less time consuming than creating order forms/order pickup forms and matching those pickup forms with your information.
I am the VP of the parent group at my local elementary school. We have just completed our holiday chocolate sale. Unfortunately, last year we had an issue with divorced parents or estranged family members picking up chocolate orders that they were not supposed to be picking up. This caused parents to call us complaining that they did not get their order. When we told them who picked up the order (because we were requiring the adult picking it up to sign for it) we would hear "That's my ex husband" or "That's my uncle that I don't have contact with" and "I didn't want them picking up my order, now I will never see that chocolate" So our vice principal recommended sending home a "Pick Up form" that the parents must fill out and return containing the name and contact information for the person who will be picking up the chocolate. My issue is trying to create such a form. I can not find any templates online and was wondering if any other PTO had done something similar and could share the form they used. Thanks so much!
