I would not offer to provide transportation, you could face liability issues If something where to happen. There are tons of letters online just to a google search. I am sure you could find one that is helpful. Best of luck to you!
Most organizations understand that parents are doing all of the work in soliciting donations or scheduling celebrity appearances, so don't be too hung up on being "professional." The best thing you could do would be to write a clear, concise letter to the business or organization explaining your event & what your event needs (donations, appearance, ad sponsorship, etc.) and follow up w/ a phone call to make sure that they received your request letter. Ask to speak to the person who is actually responsible for giving you the donation. I would think a local celebrity would enjoy receiving the publicity that helping out a local school would bring. If you tell them your funds are limited, but would be willing to do any footwork required to get the celebrity to the event, any business worth having involved in your fundraiser should be accommodating. And remember, "no" is the worst they can tell you...but you'll never get a "yes" until you ask! Good luck!!!
Hi, I'm the sole organizer of a very modest fund raiser, but am hoping to invite a local celebrity to participate. I'm concerned about using the proper etiquette one would expect when receiving such offers. Aside from simply writing an interesting description of the event, charity, and their importance in appearing; I'm wondering about specific accommodations for the guest and how this should be detailed in the initial letter sent to them.
For example, I'm sure some celebrities would prefer to drive themselves to this quick appearance, while others would prefer a ride offered. I could do that, but it's not in my budget to offer a good car or anything remotely classy. Is it best to not mention this at all or try to elegantly say I have no budget to provide transportation? Miscellaneous details would be reserving seats for their guests and providing some refreshments, which would be more manageable.
In short, I'm just trying to avoid any faux paus or glaring omissions they will notice as unprofessional.
