So, a motion needs to be made, a second AND a count must take place for it to be offical???

yeap. This is really a formality but a formal way to make sure everyone is on board.
If you really need validation, I would suggest a ballot vote with a simple ballot stating the need for the vote and have members check yes or no and the counters use a clean copy of the original ballot as their counting sheet. Have everyone that counted sign the document and have a file folder ready for this document. Years from now, someone is going to ask about this but right now it's proof of a job done.

Hopes this helps!

Re: sample budget and monthly treasurer report. Pls email me at This email address is being protected from spambots. You need JavaScript enabled to view it.

Hi! Yes, a motion needs to be made and then someone needs to second it. Then the president should ask for a show of hands by saying first "all in favor "(those who are in favor will raise their hands and the hands are counted). Then say "All opposed" (and count those hands). Bylaws usually state how much of a majority is needed to pass the vote. Since the bylaws are fine you should not get many if any opposed.

Thank you Serendipity. The PTO is fine with voting in the bylaws aslong as the members are familar with what they are voting for. We do not want them to vote on something that they know nothing about. We, the board, are willing to vote at the general meeting and then propose an amendment for the one thing that we dont agree with, afterwards.
So, a motion needs to be made, a second AND a count must take place for it to be offical???

I think you misunderstood me...When I said "The PTO board has the power to hold the vote", the key word was "hold"... I meant that the PTO board should be holding the vote with the general membership voting. As in the PTO Board has the power to hold the vote correctly the way it should be done with the general membership voting as opposed to this committee claiming they voted it in and it is a done deal.

" The PTO board has the power to hold the vote...like I said before committee's can not just hold their own votes to enact policy."

Voting bylaws into place is usually done by the membership, not by the board. Before bylaws are agreed to, no quorum is set (unless previously set by a superior body) so the number of people there are the only people to comprise "the voters".
Until you pass your bylaws, you don't know what quorum is!