The money will pay registration of $250 per person and a motel room for 3 nights (to share). Another reason I was so hesitant is because the vote was 6 to 5 in favor. Thanks for the advice!

Just let it go but my question is what is the $700 for? Each their own hotel room with shopping passes? Our group of 5 is going to a conference away from here and it is going to cost with rooms and tickets $300.

I think it's kind of silly to now turn it down because of a minor technicality. People made a motion, discussed it, and passed it. Whether something is in writing or not isn't usually a critical decision making factor.

I am new to our PTO this year and am serving as Treasurer. At a recent meeting last years President showed up to request that PTO pay for 2 parents to attend a conference, a request of more than $700! All of our current officers were so shocked that we didn't really know what to say. So, a motion was made and so forth and her proposal was approved. Truth be known, she is hoping to be one of the two selected because she currently serves on the School Council. However, when I got home and had a chance to review our by-laws that she wrote last year - it clearly states that any request for more than $100 must be in writing. What should we do? Should we just let it go or can we say it was done illegally and bring it before members in another meeting, when we are prepared?
Any ideas/thoughts would be greatly appreciated.