Along those same lines.... Our first VP is the Committe Chair- in charge of all committees, our second VP is in charge of fundraising and a nearby by PTA has a 3rd VP that is in charge of assemblies. Sure makes it easier when everyone knows their responsibilites.
Thanks for the help Chrystal. Last year when I was a VP, the other VP worked, so I ended up carrying much of her load as well. This year, all of our vp's have full time jobs and we have 30 committees. Our vp's collect reports from their committees and deliver a summary of each at our monthly meetings. Additionally, our principal is extremely involved and must approve all flyers and activities, and prefers to meet with 2 or 3 vps rather than 30-40 committee chairs & co-chairs. I like your idea of dividing the committees into related groups like Fundraising, Communications, etc. Perhaps next year.... Anyway, thanks for the great tips.
Okay I'll give it a shot, but first I must ask why you need a third vice-president? We only have a President, Vice, Treasurer and Secretary. We have chairpersons for different activities ie: Fundraising chair, Winter carnival chair, Walk-A-Thon chair etc.
But anyway...
Proposed Bylaw Change
Change line (whatever it is in your bylaws) that currently reads:
"the officers of this organization shall consist of a president, first vice-president, second vice-president, a secretary, and a treasurer".
to
the officers of this organization shall consist of the offices of President, first, second and third vice president, secretary and treasurer.
Might I suggest renaming the offices to coincide with their job duties, it would probably be less confusing.
If you'd like to see a copy of our last by-law ammendment page please email me at This email address is being protected from spambots. You need JavaScript enabled to view it..
Our by-laws state "the officers of this organization shall consist of a president, first vice-president, second vice-president, a secretary, and a treasurer". We truly needed to add a third vp. Can you suggest what a proposed amendment should look like?
Depending on if you are adding something new to your bylaws or changing the meaning of something that is in place...it is basically simple. Make sure that you put in writing the way that the subject reads in your by-laws now and how it will read if the changes are passed. You must inform members of your intent to make changes in writing anyway and also give them ample time to review. We usually give them the proposed changes at one meeting and then vote it in at the next. Perhaps if you post what changes you are trying to make, we clever PTO'ers can help you with the wording [img]smile.gif[/img]
