My thanks to venzmama and 2ABC for replying to my query about absentee ballots. I am the treasurer of our newly formed PTO and we deliberately did not put a provision about absentee voting in our Bylaws because we feel that members should attend elections of executive officers in order to hear their statements or to pass the budget to hear the arguments for and agianst certain items. A member has moved to amend the Bylaws to include voting by Absentee Ballott when the members cannot attend through the use of ID numbers. I am personally curious if there are any PTOs/PTAs where this is successfully done because I can't think of a practical way to vote this way given the inherent nature of these organizations-rapid turnover and complete volunteer staffing. Again, thatnks in advance for any input you wish to share.
I've noticed that our school the PTO has always provided a voter registration form. It has all of the members listed by name address, phone # and to the left a sigature line where they have to provide a picture Id it is presented at that time at the voting table they are handed a ballot and can go and vote and return the ballot to the box. A picture ID is required. We make sure that for exec board voting there are no members of exec board at the voting table those are usually the nomination committee members. Hope this helps.
No. Our bylaws state that we have to post the names one week prior to elections and then the elections are held. We're a small school so we vote during the meeting. If you're a large school you could have elections like the government where you have a list of members and names are checked against this. If someone requests an absentee ballot, then their name is taken off the members roster and they wouldn't be able to vote twice.
Can anyone tell me if your PTO/PTA uses absentee ballots for election of the Executive Officers? And if so, how do you prevent double dipping (a member voting by absentee ballot and then voting again at the general meeting)?
