I understand. BUT your PTO is obligated to adhere to your by-laws with regard to the method of how election voting is conducted. Integrity is everything, no matter how worrisome or inconvenient it can be.
At this point, make your contingency plan for an alternative meeting date and put together a way to market the heck out of the new date/time so that your membership is aware of it.
Alternatively, see if the PTO meeting can go forward as usual despite the school being closed for the children. Or, see if the PTO can hold the meeting elsewhere, but on the same date.
No. Not unless the option of conducting election voting by email is already allowed in your by-laws (and you really don't want it to be -- there's a mess of issues associated with email voting).
I suggest that your PTO simply re-schedule the meeting to occur a week or so after the originally scheduled meeting, if need be.
Okay. Our school system has closed all the schools due to possible swine flu. We have a PTO meeting on Tuesday that may or may not happen. We are supposed to vote for the incoming PTO board. If this meeting is canceled and we unable to reschedule for some reason, how do we do a vote? Can we send out an e-mail ballot? We have had to beg to get anyone to take an office in the first place and I seriously doubt anyone will challenge this but just in case, how do we make it legal?
I know we probably will not be the only PTO dealing with this.
