9-Point Meeting Checklist
Follow these simple steps to make your meetings painless as well as productive.
1. Publicize It
Publicize the date, time, and purpose.
2. Be Punctual
Start on time.
3. Make Introductions
Introduce yourself.
4. Stay on Track
Follow the agenda.
5. Use Names
Acknowledge people by name.
6. Manage Discussion
Encourage members to speak up, but don’t allow the discussion to get repetitive or argumentative. Ensure that both sides are heard on controversial issues. Follow the basic principles of Robert’s Rules for motions, seconds, and voting.
7. Don't Dwell on Details
Let committees do the detail work; the general meeting is for tackling broad concerns.
8. Take Minutes
Ensure that minutes are taken.
9. Clean Up Afterward
Replace the chairs, throw away your coffee cups, and turn out the lights. Be courteous guests. The custodians are already busy cleaning up after students.
