Thanks for the fast response! Your chart was wonderful! I took about 15 minutes to adapt it to our bylaws and committees and I'm set to present it at our first meeting in August! Finally I can present the concept in a way that makes it easily understood to all...even the newbies!
Thanks so much for sharing you knowledge. Even someone one whose been on boards 6 of my 11 years can always use help getting the troops motivated!!!
Thanks so much!!!
This is exactly the input I needed. All of you have been so helpful! I really just want to expand the group of people and keep the focus on being a group of people working together for good of the children. It's always been just the 4 board members for decades. I'd like to expand upon that and bring more people into the inner circle!
We maintain a large Board (20-35 people) as it conducts all the PTO business, and we only have general meetings twice a year. Therefore, we want as large a group as possible representing the school.
We have:
Elected Officers: President, VP, Sec, Treas, Parliamentarian (+Past President)
School Reps: Principal, Vice Principal, 2 teacher reps
Chairs of Standing Committees: Membership, Volunteer, Hospitality, Fundraising, etc...
As per our bylaws, "The Executive Board may appoint additional positions as needed."
So at our first meeting of the year in August, we add the chairs of the ad hoc committees (Directory, Science Fair, Spring Event, etc....) as well as the grade reps (a parent liaison from each of the 6 grades).
Many of our positions are co-chaired, so we have a nice size working group to transact business. We have a one page chart that lays it out nicely. Email me if you need a copy.
President, V. Pres., Secretary, Treasurer, Asst. Treasurer, Activities Director (normally includes fundraising but we are trying to split activities from fundraising), Asst Activities Dir. (which will be changed to Fundraising Coordinator when we get one), Membership Director, Historian, Parliamentarian, Head Room Mother and Scrip Coordinator.
Our board has been like this for several years and seems to work well. It lessens the responsiblities of single people and allows more people to be involved and have a say.
Thanks for all the input! We have quite a few involved people. I think what my goal is would to be to include them as second level board positions to make them feel more valuable to the group of four "Board Members". Maybe the way to go is a secondary board. We have a Head Room Mom, a Traffic Patrol Mom, A Year Book Cooridnator, a Scrapbook/Historain, a General Mills Coordinator, A $crip Cooridnator, a Campbell's Soup Labels for Education Coordiator and about five more I can't think of off the top of my head. I would like to encompass all of these key players into the board/parent club meetings because without there major contributions the four so called main players wouldn't get anything done!
So what do you all think? Am I getting to carried away to have a secondary board?
