I'm sending you a copy of our minutes. We publish our minutes in a 'newsletter' style. This way we can get all the detail in but we fool the reader with eye appeal by breaking up the information.
We send our minutes out to Board members prior to the meeting. Then they are suppose to read and be ready to approve when we meet. That way we don't read them, they've already done that.
I agree that they should be somewhat detailed, but not over the top. Just make sure you get the basic point, reasoning, arguements, etc on there.
In my opinion and past experience, I think the minutes should be detailed. The negative side of "wordy" or detailed minutes is that you have to listen and approve the next time you meet--which leaves room for mistakes. HOWEVER, we have learned the more details the better. The minutes are in most cases the only written history your organizaion has. Oh how we would have loved for some of the minutes taken 10-12 years ago have been more detailed or stated more clearly and motions spelled out in more detail. I am not sure what the official Roberts Rules say, but I am all for DETAILS, DETAILS, DETAILS. Those who come behind you will appreciate it.
Can you please send me a copy of your minutes also? Thanks This email address is being protected from spambots. You need JavaScript enabled to view it.
